Planning, Design and Construction Project Coordinator

Company: UW Health
Location: Middleton
Posted on: May 27, 2023

Job Description:

Job Description

Join the #1 hospital in Wisconsin!

We are seeking a Planning, Design and Construction Project Coordinator to:

• Work in close collaboration with the Planning Design and Construction management and team members.
• Track and disseminate project related information such as meeting minutes, action items, and decisions, and providing excellent follow through on assignments.
  • Aid Planning, Design, and Construction team members with activities related to the procurement of products and services, and maintenance of current inventory.
  • Assist in scheduling project meetings and preparing materials or presentations. Education:
    
    Minimum - Associate Degree in Business Administration or related field. Four years of relevant experience may be considered in lieu of degree, in addition to the below work experience minimum.
    
    Preferred - Bachelor's Degree in Business Administration or related field.
    
    Work Experience:
    
    Minimum - Four (4) years' experience in an administrative support or customer service function.
    
    Preferred - One (1) year experience in providing administrative or customer service support within a large healthcare institution, construction company, or related industry.
    
    Required Skills, Knowledge, and Abilities:
    • Excellent computer skills. Experience with word processing, database and spreadsheet software, web-based applications and programs required.
    • Excellent customer service abilities. Ability to establish and maintain effective working relationships with a diverse group of people including coworkers, department administrative staff, interdepartmental contacts and the stakeholders.
    • Ability to communicate effectively both verbally and in writing.
    • Ability to plan and organize the workflow in a busy office environment.
    • Track record demonstrating ability to function independently and as a team member, and consistently deliver quality outcomes.
    • Effective analytical ability to solve complex problems and issues.
    • Ability to review financial and operational reports to produce custom reports as needed.
    • Ability to be organized and flexible in response to changing demands. Ability to handle a high volume of work under pressure.
    • Ability to meet deadlines and make appropriate and timely decisions.
    • Ability to maintain information confidential in nature.
      
      Physical Requirements:
      
      Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.
      
      Our Commitment to Diversity, Equity, and Inclusion
      
      UW Health is committed to being a diverse, equitable, inclusive and anti-racist workplace and is an Equal Employment Opportunity, Affirmative Action employer. Our integrity shines through in patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. Applications from Black, Indigenous and People of Color (BIPOC) individuals, LGBTQ+ and non-binary identities, women, persons with disabilities, military service members and veterans are strongly encouraged. EOE, including disability/veterans.
      
      Work Schedule:
      
      100% FTE, day shift. Monday - Friday 8:00AM - 5:00PM with occasional after hours or weekend work to meet a project deadline. Hours may vary based on the operational needs of the department.
      
      UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others.
      
      University Hospital in Madison is a Magnet --designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.
      
      Learn more about this opening
      
      UW Hospital and Clinics benefits

Keywords: UW Health, Madison , Planning, Design and Construction Project Coordinator, Professions , Middleton, Wisconsin