Patient Coordinator

Company: First Choice Dental
Location: Madison
Posted on: May 7, 2025

Job Description:

Description:Hiring for multiple locations: Campus, East and more. JOB QUALIFICATIONSEDUCATION:High School Diploma requiredAssociate Degree preferredEXPERIENCE:Requires a minimum of two years of recent (within the last 5 years) front office/support experienceHigh proficiency with computers and electronic communication preferredDentrix software preferredSKILLS AND ABILITIES:Strong interpersonal skillsStrong organizational and teamwork skillsAbility to prioritize multiple requests efficientlyStrong attention to detail and accuracyEffective written and verbal communication skillsLICENSES / CERTIFICATIONS:None requiredDECISION MAKINGPrioritize dutiesStrong willingness to respond to patient questions/requestsBUSINESS RELATIONSHIPSDemonstrates exceptional patient care and interacts effectively with doctors, patients, vendors, visitors, team members and the broader health care communityDemonstrates a commitment to service, organizational values and professionalism through appropriate conduct and demeanorCONFIDENTIAL INFORMATIONAll patient records/conversations/benefit electionsHOURLY WAGEBased on experienceHOURS/WEEKApproximately 36 - 40 hours/weekJOB PURPOSE: To enhance the daily operations of the clinic by providing excellent service and communication to our patients. Responsibilities include providing first point of contact friendly patient services; scheduling patients; accurate and effective scheduling; treatment consultations and excellent patient service.ESSENTIAL FUNCTIONS:1. SERVICE RESPONSIBILITIES:Exemplify excellent patient care.Foster a positive attitude at work when interacting with staff and patients and be a team player.Practice First Choice Dental's philosophy of direct communication.Perform work in an efficient manner and be timely with patient care.Provide coverage at other sites when requested.Respect patient privacy through professionalism and confidentiality.Initiate ideas for ways the site can improve or become more efficient.Maintain effective organizational skills and a high attention to detail.2. DAILY RESPONSIBILITES:Accurately schedule patient appointments via phone or in person.Answer phones by warmly greeting the caller.Fill the schedule when there are openings or cancellations.Complete appointment verification process.Refer patients to proper specialist/office based on clinical need(s) and/or insurance.Verify insurance coverage for patient when necessary.Review prior day's claims for accuracy.Post any patient payments received by mail.Run end of day reports for proper deposit balance.Batch credit card machine and verify all transactions.Provide daily deposit to clinical administrator for approval.Deliver cash deposit to financial institution.Confirm patient's upcoming appointment.Review account ledgers and perform breakdowns to understand the patient balance.File patient charts and paperwork.Monitor patient communication software.Transfer charts as needed.Sort and distribute mail.Inactivate patient accounts when requested.3. PATIENT CHECK IN RESPONSIBILITIES:Greet all patients warmly.Verify the patient's information.Verify patient communication preference.Notify clinical staff of patient arrival.Provide new patients with appropriate paperwork.Enter new patient paperwork and verify any necessary information.4. PATIENT CHECK OUT RESPONSIBILITIES:Greet the patient during hand-off from clinical staff.Verify that all treatment has been entered into the ledger.Submit claim for the day's procedures.Collect any balance due.Run third party financing transactions.Post payments.Schedule next appointments for the patient.5. FINANCIAL RESPONSIBILITIES/TREATMENT PLANS:Understand and follow First Choice Dental's financial policy.Answer financial questions.Establish financial arrangements.Secure a signed financial arrangement for recommended treatment.Provide patient information about upcoming treatment (i.e. brochures, appointment card, treatment plan, etc.).6. INSURANCE RESPONSIBILITIES:Understand insurance coverage and be able to explain coverage to patients.Submit insurance pre-determinations and follow up with the patient.Complete new insurance breakdowns and submit to insurance department.Review Fast Attach for necessary attachments. Review EDS for denied claims and correct as necessary.Process insurance appeals.7. CONTINUING CARE RESPONSIBILITIES:Contact patients who are past due for their recall appointments.Make last minute calls to fill hygiene schedules.Follow our continuing care protocol and review connected hygiene appointments.Requirements:PI27f028fa6abe-25660-37572151

Keywords: First Choice Dental, Madison , Patient Coordinator, Other , Madison, Wisconsin