Benefits Specialist

Company: Promega Corporation
Location: Madison
Posted on: May 26, 2023

Job Description:

Job Description OUR TEAM: The Benefits Specialist is part of the Human Resources Team. We are champions of culture and values, working hands-on side by side with leaders and employees across the organization. The benefits team focuses on putting people, culture and values first as employees navigate through wellness needs, being a caregiver, or challenging medical situations. This requires compassion, attention to detail, the ability to manage multiple priorities simultaneously, and the enthusiasm to welcome employees to reach out when they have a question. Our organization values competitive benefits delivered with a personal touch, which means that you'll have the opportunity to get to know many employees and leaders as you support them through changes and important life events. Our vendor partners bolster the delivery of our major programs, but are guided by our innovative approach and forward-thinking ability to anticipate our employees' needs, and are available to help us react timely when such a need arises. As the provider of a self-funded medical and dental plan, we are not constrained by the limits of an insurance company or medical system, but can focus on the well-being of our employees and providing them with networks and services that are effective. Your journey at Promega has countless opportunities to make a difference while working with an amazing team and having a GREAT time doing it! YOUR ROLE: As one of two Benefits Specialists, you will work closely with the Benefits Manager to help employees learn about and navigate their benefits, shepherd them through difficult times while providing resources, and explore the next and newest offerings in the benefits arena. You will work independently to manage leaves of absence and caregiver needs, and get to know our newest employees during their New Hire Benefits Orientation. As part of the Wellness Team you'll help us further integrate our wellness and benefits offerings to provide the most seamless service delivery for our internal customers. Through your personal interactions with employees you'll help shape the benefits strategy for our award-winning workplace! CORE DUTIES:

1. Independently administer Promega's leave of absence program (including the disability benefit and payroll coordination), under the direction of the Benefits Manager. Ensure that necessary activities are conducted in a timely manner and maintain compliance under all applicable legislation.

2. Provide education, including group sessions and orientations, to employees and address their questions, issues, and concerns in a timely and courteous way.

3. Support the integration of benefits and wellness programs and initiatives. Work with the Promega Wellness Team, Promega Wellness Center Staff, and internal/external wellness providers to foster a culture of health at Promega.

4. Create and maintain accurate records and tracking including, but not limited to, leave of absence, employee personnel files and benefit change requests.

5. Develop a thorough understanding of Promega's benefits and integrated wellness programs, ensuring that employees understand the value of their benefits and our wellness offerings.

6. Support the Benefits Manager in benefit financial reporting processes.

7. Coordinate and execute the annual renewal and benefit enrollment processes for all benefit plans.

8. Learn and manage benefit reporting out of the HRIS system.

9. Attend and participate in committee and team meetings as requested.

10. Monitor, design and maintain benefits content on the custom web portal to ensure information is up to date and accurate.

11. Support and resolve vendor issues, assist with vendor changes, and keep the Benefits Manager informed of potential ongoing problems or missed service levels.

12. Act as a resource and back-up for both the Benefits Assistant and Benefits Manager.

13. Manage the planning, preparation, and execution of benefits events.

14. Document current procedures; provide recommendations for streamlining processes and procedures.

15. Demonstrate inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others.

16. Embrace and be open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work.

17. Understands and complies with ethical, legal and regulatory requirements applicable to our business.

KEY QUALIFICATIONS:

1. High School diploma or proven work experience that ensures you are ready to be successful in this role.

2. 5-7 years of relevant benefits work experience.

3. Demonstrated work experience organizing multiple time-sensitive projects or requests.

4. Ability to consistently deliver results with minimal supervision.

5. Demonstrated ability to handle sensitive and confidential information appropriately.

6. Demonstrated advanced skills in Word, Excel, PowerPoint, Outlook, and HR systems.

7. Demonstrated professionalism and tact in dealing with internal and external customers.

8. Excellent communication skills, including highly effective listening skills and writing skills as well as highly effective speaking skills, both 1:1 and in a group.

9. Ability to work effectively both independently and with others.

10. Must possess a valid driver's license.

PREFERRED QUALIFICATIONS:
1. Post-high school education in human resources or closely related field.
2. Benefit and/or Human Resources certification. PHYSICAL DEMANDS:
1. Ability to communicate with employees via phone, video, e-mail and in person.
2. Ability to move between buildings on campus.
3. Ability occasionally to move boxes weighing up to 30 lbs.
4. Ability to remain stationary for several hours at a time.

Diversity is important at Promega. We are proud to be an Equal Opportunity Employer, and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected class.

Keywords: Promega Corporation, Madison , Benefits Specialist, Other , Madison, Wisconsin