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Accounts Payable Assistant

Location: Johnson Creek
Posted on: March 19, 2023

Job Description:

Accounts Payable Assistant - Full-timeJohnson Creek, WI$20-$25/hour - based off level of experience
Why You Should Choose Us:

  • We are an automated manufacturing facility
  • Enjoy our traditional employer values including holiday parties, company picnic, holiday gifts and more
  • We care! You'll get opportunities for personal growth and advancement
  • Be a part of a growing, long-term, privately owned company with great co-workers and a family-friendly culture
  • Get paid weekly with competitive compensation, benefits, and paid time off
  • No mandatory overtimeThe Accounts Payable Assistant's Responsibilities include:
    • Compiles and reviews accounts payable documents and prepares document batches for processing for timely payment of invoices
    • Responds to employee and vendor inquiries
    • Compiles and reviews accounts payable documents according to established procedures
    • Matches invoices, receiving reports and purchase orders and compares price and quantity information. Identifies any discrepancies and takes appropriate action
    • Verifies and records appropriate distribution (expense) account numbers on invoices
    • Secure authorization for invoices without purchase orders with various managers
    • Maintain record of and follow up on open invoices sent out for approval within allotted period to prevent late/nonpayment of invoices due
    • Enters payable data into the AP system using best practice and approved process flows
    • Processes invoices accurately to prevent voids and duplicate payments
    • Processes bi-weekly check runs in accordance with established procedures including matching to backup
    • Reconciles vendors statements and maintain file with comments regarding actions taken or needed
    • Maintains a variety of files and records relating to the accounting department
    • Reviews operator time cards for accuracy and posts labor absorption to the general ledger
    • Records materials used to complete a work order
    • Supports accounts receivable function as needed
    • Supports customer service department
    • General office duties as requestedRequirements:
      • Knowledge of the modern principles, procedures, and terminology
      • Ability to communicate with others verbally and in writing
      • Attention to detail
      • Ability to establish and maintain effective working relationships with other employees, customers, and the public
      • Able to prioritize multiple demands and meet deadlines in a timely manner
      • Ability to lift and carry up to 20 pounds and alternately sit, stand, and walk for long periods of timeEOE


Keywords: SAELENS CORPORATION, Madison , Accounts Payable Assistant, Other , Johnson Creek, Wisconsin

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