CONFERENCE COORDINATOR

Company: University of Wisconsin Madison
Location: Madison
Posted on: September 25, 2022

Job Description:

Job Alerts (http://jobs.hr.wisc.edu/cwuat/en-us/subscribe) Applicant Login Filter CONFERENCE COORDINATOR Apply now (opens in a new window) (https://secure.dc4.pageuppeople.com/apply/767/gateway/default.aspx?capply&lJobID515238&lJobSourceTypeID796&sLanguageen-us) Job no: 266533-US Work type: Onsite, Staff-Full Time Department: WU/FAC MGT/NSCU Location: Madison Categories: Planning and Conference/Event Management Job Summary: This position is responsible for planning and executing conferences and events, including developing food and beverage service, and preparing budgets with conference organizers. In addition this position will work with various software types to detail out the event and create room diagrams. This position will also create registration, abstract submission, and websites. The primary hours will be Monday-Friday 8:30 - 4:30, with an occasional night and or weekend depending on conference schedule. Responsibilities:Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer need and ensure event compliance with institutional policy. 25% Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates 20% Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues 15% Monitors and processes event related transactions and event data and records 15% Greets customers/guests, assists with registration, answers questions, and refers complex issues to appropriate entities 10% Assists with planning and the creation of promotional materials and resources for events 10% Create and maintain conference websites, registration sites, and abstract submission sites. 5% Develop and track individual conference budgets, including registration fee, fiscal expenditures, billing invoices, and reconciliation. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit:Diversity and Inclusion (http://diversity.wisc.edu/) Education: Preferred Bachelor's Degree Qualifications: Excellent organizational and multi-tasking skills, including the ability to manage and prioritize many varying events, details, and customers at one time. Knowledge of computerized registration and event systems and/or a strong aptitude and desire for learning and working with complex software quickly and accurately. Knowledge and experience in event planning, conference services, and special event planning techniques and practices. Knowledge of catering and other food and beverage services as they relate to event planning and sales. COVID-19 Considerations: UW-Madison continues to follow necessary health and safety protocols to protect our campus from COVID-19. All employees remain subject to the COVID-19 Workplace Safety Policy:https://policy.wisc.edu/library/UW-5086. Please visithttps://covidresponse.wisc.edufor the most up-to-date information. Work Schedule: Monday-Friday 8:30 - 4:30, with an occasional night and or weekend depending on conference schedule. Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum$21.64 HOURLY Depending on Qualifications Additional Information: The Wisconsin Union operates two buildings on the UW-Madison campus. The Wisconsin Union is a financially self-supporting division of the University of Wisconsin-Madison. Financial support for the organization is provided by income earned by twenty-two food service units and a variety of nonfood units such as games, guest rooms, space rentals and campus vending. Substantial support is also provided by student fees. The total annual organizational budget is approximately $45 million dollars. Student Affairs is led by the Vice Chancellor for Student Affairs. Our staff is dedicated to serving students and to helping them succeed in and out of the classroom in areas including health and well-being, identity and inclusion, leadership and engagement, and student advocacy. Student Affairs includes departments led by the dean of students; departments that provide identity-based spaces and leadership resources; the Wisconsin Union; University Health Services; and University Recreation and Wellbeing How to Apply: To apply for this position, please click on the "Apply Now" button. You will be asked to upload a resume and cover letter as a part of the application process. Please outline your relevant work experience as it relates to the qualifications Contact: Rod Rotar rod.rotarwisc.edu 608-263-3937 Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICE (http://www.wisconsinrelay.com/) for further information. Official Title: Event Coordinator(DS023) Department(s): A965080-WISCONSIN UNION/FAC MGT/NSCU Employment Class: University Staff-Ongoing Job Number: 266533-CP The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). TheAnnual Security and Fire Safety Report (https://jobs.wisc.edu/asr) contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact theUniversity of Wisconsin Police Department (uwpolicemhub.uwpd.wisc.edu) . Applications Open: Sep 7 2022 Central Daylight Time Applications Close: Sep 29 2022 11:55 PM Central Daylight Time 06022021

Keywords: University of Wisconsin Madison, Madison , CONFERENCE COORDINATOR, Other , Madison, Wisconsin