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Shared Services Associate

Company: Foremost Farms USA
Location: Baraboo
Posted on: September 24, 2022

Job Description:

POSITION SUMMARY This position is responsible for processing transactions in accounts payable and accounts receivable. This position will also assist with processing patron milk purchase and milk hauler payments. This includes transacting invoices, cash disbursements, cash receipts, and general ledger recordings and reconciliations each month in accordance with company policies and procedures. ESSENTIAL FUNCTIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. The essential functions of this job include, but are not limited to: Processing of assigned accounts payable and accounts receivable transactions. This includes entering matched and unmatched invoices for the following: check requests, expense reports, tax payments, wire payments and purchasing card. Processing auto invoicing, manual invoices, debit memos, credits memos, and adjustments. Application of cash received to the proper customer account and reporting shortage/overage discrepancies to the appropriate division for follow-up and resolution. Projecting management of workflow process for Accounts Payable, various process improvement projects in Account Receivable, and other projects as identified. Identifying and implementing continuous improvement projects working with both upstream and downstream personnel. Scoping projects and implementing improvements. Monitoring and ensuring accuracy of Supplier/Customer database, including ACH/electronic payment information. Reviewing and responding to supplier/customer inquiries as needed; escalating when required. Verifying, and transferring advances for patrons and haulers. Processing producer and milk hauler payroll weight manifests and making changes as necessary. Scanning and indexing documents into OnBase for document retention. Assisting in the analysis of accounts for proper sales and use tax reporting impact. Auditing assigned processes. Participating in research, analysis, special and/or other related projects as assigned. Including assisting in department process improvement projects. Regular and punctual attendance and physical presence in the workplace. Timely and accurate completion of duties. Limited travel averaging less than 33%. REQUIRED COMPETENCIES The following are required competencies of the position that must be met by the employee to successfully perform the essential functions of the job: Computer Skills: Ability to operate all information technology related business systems, programs and applications in a manner that achieves efficiency, accuracy, and relevancy of information processing and reporting as it applies to this position. Must be proficient in Microsoft Excel and Word, with Oracle experience preferred. Language Skills: Ability to read and interpret documents such as dictated letters or memoranda, invoices, company policies and various documentation, paying attention to grammar. Ability to process routine reports and correspondences. Ability to communicate effectively with employees. Mathematical Skills: Ability to correctly add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to correctly compute rate, ratio, and percent. Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. Other Skills & Abilities: Requires the ability to operate a variety of standard business machines, such as a computer and keyboard, calculator, FAX, photocopier, telephone, postage machine, paper shredder, scanner, etc. The ability to drive a motor vehicle and maintaining a valid driver s license. PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands Employee is frequently (more than 75% of time) required to: use hands to finger, handle, or touch objects, tools, or controls, sit; to verbally communicate; and to hear. The employee is occasionally (up to 33% of the time) required to walk and stand. The employee must occasionally (up to 33% of the time) lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work Environment Employee is occasionally exposed to risk of electrical shock wet and/or humid conditions, fumes or airborne participles. The noise level in the work environment is usually moderate. Protective Equipment No protective equipment is generally required. EDUCATION & EXPERIENCE This position requires an associate degree in accounting or related field, or some college coursework and one to three years of job-related experience. The preferred education and experience is a bachelor s degree in accounting or related field, knowledge related to the job and three to five years of job-related experience. BENEFITS Because you and your family matter, Foremost Farms offers some of the best benefits in the area! Our comprehensive medical plan includes health, vision, dental, and prescription insurance. You can choose to enroll in a single or family plan with low monthly premiums and low annual deductibles ($250/$500). Other benefits include: 401(k) with a generous company contribution (100% match on up to 8% deferral) Paid time off, starting at 200 hours (25 days) 10 Paid holidays Paid parental leave (6 weeks paid at 100%) Flexible spending accounts for medical and dependent care (childcare) expenses Life and disability insurance Employee Assistance Program Referral program Advancement opportunities!

Keywords: Foremost Farms USA, Madison , Shared Services Associate, Other , Baraboo, Wisconsin

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