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Purchasing Agent

Company: Department of Veterans Affairs
Location: Tomah
Posted on: June 12, 2021

Job Description:

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Duties

Summary

This position primarily performs Purchasing Agent work to acquire supplies, services, and construction by purchase, rental, or lease through (a) delivery orders and/or (b) small purchase procedures. The work requires knowledge of policies and procedures for delivery orders and small purchases. This work also requires knowledge of commercial supply sources and common business practices related to sales, prices, discounts, units of measurement, deliveries, stocks, and shipments.

Learn more about this agency

Responsibilities

MAJOR DUTIES:

  • Examines incoming procurement requests for completeness.
  • Makes purchases involving specialized requirements and/or commercial requirements.
  • Conducts open market research for purchases of routine equipment, supplies, and services.
  • Advises approving officials and purchase card holders on purchase card program, procurement procedures and responsibilities.
  • Conducts follow up action on undelivered orders and aged purchase card transactions to close our purchase orders.
  • Provides clerical support and coordination to approving officials and administrators.
  • Conducts purchasing under the micro purchase threshold.
  • Initiates and provides training to acquisition and technical staff on the procurement process.
  • Utilizes departmental software to produce printouts for logistic and medical staff.
  • Identifies factors to determine the best offer applicable for procurement.
  • Maintains accountable procurement records and auditing information.
  • Maintains inventory of supplies or equipment.
  • Monitors purchase requests and active and delinquent invoices, and processes receipts.
  • Monitors purchases and reconciles credit card billing statements.
  • Reviews, assembles, and maintains procurement related files and related systems.
  • Resolves minor disputes and informal complaints.

Work Schedule: Full time, Monday - Friday, 8 a.m. to 4:30 p.m.

Telework: Not Available

Virtual: This is not a virtual position.

Position Description/PD#: Purchasing Agent/PD99896S

Relocation/Recruitment Incentives: Not Authorized

Financial Disclosure Report: Not required

Travel Required

Not required

Supervisory status

No

Promotion Potential

None

  • Job family (Series)

1105 Purchasing

  • Requirements

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Requirements

Conditions of Employment

  • You must be a U.S. Citizen to apply for this job
  • Selective Service Registration is required for males born after 12/31/1959
  • You may be required to serve a probationary period
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process

Qualifications

To qualify for this position, applicants must meet all requirements within 15 days of the closing date of this announcement, 06/15/2021.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a

GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-05, in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: experience performing clerical or assistant duties in support of purchasing and procurement; procuring supplies and services; working with medical staff to determine procurement needs and priorities; resolving a variety of shipment, payment, or other discrepancies in support of procurement programs and operations; purchasing various equipment, supplies, and services through the use of a purchase card; and assembling and/or summarizing information from files and documents as required to create reports utilizing automated computerized systems and Microsoft Office software programs such as MS Word and Excel.

You will be rated on the following Competencies for this position:

  • Customer Service
  • Decision Making
  • Manages and Organizes Information
  • Manages Resources
  • Reasoning
  • Technical Competence

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Requires some physical effort such as standing, sitting, walking, or bending. There are no special physical demands. The work is performed in an office setting involving everyday risks or discomforts. Normal safety precautions are adequate.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, Madison , Purchasing Agent, Other , Tomah, Wisconsin

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