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Site Operations Administrator

Company: Merck
Location: Madison
Posted on: February 15, 2020

Job Description:

Site Operations Administrator Your Role: Providing administration support to Site Director and management staff Organizing, arranging and coordinating logistics both onsite and offsite meetings. Handling incoming and outgoing correspondence Coaching and administration of security staff for day to day operations. Cover the reception and visitor management. Main point of contact for the site for SPARK programs, volunteer events, special events and community outreach. Collaborates with site management to communicate to all employees on site. Designs, formats and orders a variety of employee communications, branding supplies and other merchandise. Assists with financial control and administration; budget preparation and monitoring of monthly expenses. Administers filing system. Monitors and orders office supplies and common office purchases using purchasing account. Completes and submits vouchers, expense reports, and approves invoices for the department Champions and promotes the MilliporeSigma brand by creating a presence in local community, leveraging opportunities for company exposure within the community Assist in the design and coordination of the site orientation and on-boarding program Suggest more efficient ways to run the office/site and troubleshoot malfunctions Act as point of contact among executives, employees, contractor, vendors and other external partners Data Entry, data processing and filing of documentation Dealing with queries from external stakeholders Handling external or internal communication or management systems Execute other projects as and when assigned. Who you are: Basic Qualifications: High School diploma Preferred Qualifications: Associates in any field Previous administration experience such as data entry, data processing and filing of documentation Excellent communication and organizational skills Ability to maintain confidentiality Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel is required. Detail oriented and comfortable working in a fast-paced office environment Exceptional collaboration and communication skills Superior organization skills and dedication to completing projects in a timely manner Ability to work in a fast-paced, intense environment Ability to work independently with minimal supervision Self-starter with initiative to find opportunities and own projects from start to finish Experience with regulated environments including GMP manufacturing a plus. Ability to travel frequently within various facilities in Madison area is required. - ID#: - Location: Madison, WI - Type: Administrative & Office Jobs - Company: Merck - View More Jobs! - Post your resume - Create an Alert - Found a mis-fit listing? Report it

Keywords: Merck, Madison , Site Operations Administrator, Other , Madison, Wisconsin

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