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Contract Administrator in Madison, Wisconsin - Careers at TDS Corporate

Company: TDS Telecom
Location: Madison
Posted on: December 5, 2019

Job Description:


Overview


The Contract Administrator position maintains documents and records pertaining to all aspects of the contracting process, including all Company master service agreements (and associated statements of work, work orders, and amendments), vendor agreements, licenses, non-disclosure agreements, and related documents. Serves as the primary contact for the contract management application (Ariba), including administration thereof according to specifications including entering new contracts into the database, performing changes to existing contracts, monitoring contract expiration dates and contract renewal dates, continuous monitoring and auditing of the contract management application and the documents therein.


Responsibilities


Responsible for the administration and processing of negotiated master contracts, vendor agreements, licenses, non-disclosure agreements, and related documents.


Serve as point of contact for internal customers coordinating contract administration application process/procedures.
Review contracts to determine level of approval.


Coordinate approvals and signatures with business owners, legal, and finance departments.

Vendor & Contract Compliance - Manage existing contracts, renewals of agreements, etc. Activities include:

  • Monitor contract status and renew/terminate as applicable.
  • Manage and process renewals including assurance that the renewals comply with the applicable contract.
  • Assist with any customer/contract issues that arise during the lifecycle of the contract. Work with the applicable internal stakeholders, to understand the issue at hand; understand the historical business relationship with the customer; review the contract for legal protections; and develop a resolution strategy. The resolution strategy may include legal, the business owner, billing, management, and/or technical staff.
  • Assist the business unit with negotiation of contract changes and amendments as needed for new requirements - both internal and external.
  • Works within the SAP E-Sourcing Frictionless System and/or other systems and processes to administer the overall NS construction contract process including: maintain qualified bidders list, prepare and send bid invitations, draft outside plant engineering project and master contracts (both bid and negotiated), secure required performance and payment bonds and certificates of insurance; Coordinate and conduct stimulus sealed bid openings, true-up contract pricing and substantiate detailed bid summary results for timely analysis and award.
  • Manage nationwide unit pricing data for use in preparing engineering estimates, enhancing the competitive bid process and evaluating bids. Work hand-in-hand with IS processing entries into NS Engineering Tool database. Partner with OSPE Customer Application Analysis sharing pricing information with MASCO sales engineers.
  • Develop and maintain a nationwide list of approved contractors securing credit risk analysis documentation, bidder financials and experience history, requesting and analyzing Dun & Bradstreet reports and performing reference queries to facilitate assurance of quality plant and services.
    Enter and manage all contractual related information and documents in to the Contract Management System with all relevant information such as renewal dates, determining legally committed spend obligations, ensuring proper ongoing business owner, maintaining accurate contract hierarchy, and creating contract 'Notification' activities.


    Work with legal, business requesters, accounting, and other key stakeholders to continuously improve the efficiency and effectiveness of the contract administration, negotiation and review process. This may include identifying new standard form contracts to develop, updating existing standard form contracts for changing business needs, improving the end to end workflow, etc.

    About TDS Telecom
    TDS Telecom, headquartered in Madison, Wis., employs nearly 2,700 people and is a subsidiary of Telephone and Data Systems, Inc. [NYSE: TDS], a Fortune 1000(R) company. Founded in 1969, TDS Inc. employs 9,400 people and has approximately six million connections nationwide through its businesses U.S. Cellular, TDS Telecom, OneNeck IT Solutions LLC, and TDS Broadband Service. TDS Inc. has been named to several Forbes lists, including America's Best Employers for Diversity, Best Large Employers, and Best Employers for Women. Visit tdstelecom.com.

    Benefits

    As a part of your total compensation, #TDS provides a comprehensive, competitive benefit package. The benefit plans address both the immediate and long term needs that you and your family may have. For an overview of what we have to offer for full-time employees including vacation, health benefits and retirement options please click here.


    Qualifications


    Required Qualifications
    • Bachelor's degree (or higher) OR 4+ years professional work experience.
    • 2+ year experience with customer and vendor contracts -OR- 1+ year internship experience with TDS Telecom plus 1 year experience supply chain/procurement.
      Other Qualifications
      • Advanced working knowledge of Word and Excel and experience using contract management systems.
      • Experience with a technology services company delivering solutions to end clients.
      • Relies on experience and judgment to plan and accomplish goals.
      • Perform a variety of complex tasks and basic understanding of sourcing and procurement processes
      • Ability to handle multiple projects simultaneously and work with high level of detail, accuracy and with minimal supervision.
      • Must possess good writing and verbal communication skills.

Keywords: TDS Telecom, Madison , Contract Administrator in Madison, Wisconsin - Careers at TDS Corporate, Other , Madison, Wisconsin

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