Legal Assistant

Company: Foley & Lardner
Location: Madison
Posted on: March 17, 2023

Job Description:

The Government Affairs/Legal Assistant provides assistance to multiple attorneys and/or public affairs directors in the daily operation of practicing law and state/federal government relations by providing high quality, confidential work product for clients. The Government Affairs/Legal Assistant performs duties of complex clerical tasks relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.

• 
  
• 
  Provide administrative assistance with a high level of confidentiality through the performance of duties including: client communication/direct communication with elected officials, document preparation, scheduling, meeting planning and coordination etc.
  
  
• 
  Communicate Attorney's or Public Affairs Director's instructions to various individuals; furnish and obtain information from other individuals within the practice area
  
  
• 
  Create, organize and maintain client files, follow up on pending matters, perform routine filing and retrieve files when requested
  
  
• 
  Maintain physical and electronic client, research and administrative files utilizing NetDocs
  
  
• 
  Anticipate business needs and prepare necessary documentation in draft for review, including miscellaneous correspondence
  
  
• 
  Interact professionally and promptly with clients, internal and external parties and respond to questions as necessary
  
  
• 
  Provide document production services, including styling and formatting of documents, proofing, as well as utilize firm provided resources to maximize efficiency
  
  
• 
  Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
  
  
• 
  Assist with recording time entry information
  
  
• 
  Prepare expense reports and disbursements forms
  
  
• 
  Manage political giving account
  
  
• 
  Collaborate with other assistants from time to time as the need arises
  
  
• 
  Other duties as assigned
  
  
• 
  High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
  
  
• 
  Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
  
  
• 
  Excellent typing ability of at least 65 words per minute
  
  
• 
  Prior experience working in a legal/government affairs setting highly preferred
  
  
  Job ID: 2023-2820
  External Company Name: Foley & Lardner LLP
  External Company URL: https://www.foley.com/
  Street: 150 East Gilman Street
  FLSA Status: Non-Exempt
  Scheduled Hours: 40
  Workplace: Hybrid

Keywords: Foley & Lardner, Madison , Legal Assistant, Legal , Madison, Wisconsin