Company: UW Health Rehabilitation Hospital
Posted on: January 16, 2022
UW Health Rehabilitation Hospital is a free-standing, 50-bed acute
inpatient rehabilitation facility located on the east side of
Madison, Wisconsin. Our rehabilitation hospital opened in September
2015 and offers specialized programs for people who have
experienced stroke, brain and spinal-cord injuries, amputations,
complex orthopedic injuries and other conditions requiring
inpatient rehabilitative services. Our goal is to help patients
achieve their highest level of recovery with a goal of returning
home as soon as able. The UW Health Rehabilitation Hospital is a
partnership between UW Health, Unity Point Meriter and Kindred
UW Health Rehab has an exciting opportunity for the select
individual to assist with Payroll, Benefits and Accounts Payable.
This cross-functional position will have dual reporting
relationships with both the Controller and HR Director. This
position leads the day-to-day administration of Payroll/Benefits
and Accounts Payable functions for the hospital and assists the
Controller in departmental and organization-wide activities, as
well as getting involved in the HR functions of the Hospital.
Conducts daily payroll administration, including bi-weekly payroll
processing, collecting timesheets, editing time transactions and
acting as initial contact for inquiries and issues related to
Sets up new employees in SAP and Kronos payroll system; updates and
maintains current employee information in SAP.
Completes I9/eVerify initiation and verification.
Receivies, reviews for accuracy and approves a preview of payroll
transmittal each bi-weekly pay period.
Works with corporate Payroll Specialist to ensure accurate and
timely payroll processing each pay period.
Completes weekly/biweekly Kronos report and distributes to
appropriate supervisors and managers.
Educates employees on payroll policies and procedures; answers
payroll inquiries and resolves all discrepancies as they
Establishes, organizes and supervises the maintenance of payroll
department records, ensuring complete accuracy and
Processes and enters all A/P requests into SAP timely and
Validates invoices for proper GL coding, departmental allocation,
and appropriate approval.
Coordinates vendor setups including OIG/GSA screening and obtains
completed W9 submissions.
Ensures all expenditures are properly authorized, computated, and
expensed to the correct cost center.
Matches vendor's invoices to receiving reports and purchase orders
verifying pricing, account distribution, quantity, and contracted
Confirms prices with received discounts and credit memos due.
Assists in reconciling differences. Works with purchasing to
Reconciles monthly vendor statements and accounts payable vendor
year to date summary reports.
Scans all backup documents to support invoices, updates PO log for
monitoring of late invoices for proper month-end closing.
Other duties as assigned.
Associates or Bachelor's Degree or the equivalent combination of
education and experience in related field.
Previous payroll and A/P experience preferred.
Must have excellent oral and written communication skills.
Excellent computer skills in a Microsoft Windows environment. Must
include Excel and PowerPoint and demonstrated skills in database
management and record keeping, Kronos or SAP experience
Evidence of the practice of a high level of confidentiality.
Excellent organizational skills.
Demonstrated ability to handle multiple assignments, balance
priorities, makes decisions quickly.
Keywords: UW Health Rehabilitation Hospital, Madison , Payroll/AP Coordinator, Human Resources , Jefferson, Wisconsin
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