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Payroll/AP Coordinator

Company: UW Health Rehabilitation Hospital
Location: Jefferson
Posted on: January 16, 2022

Job Description:

UW Health Rehabilitation Hospital is a free-standing, 50-bed acute inpatient rehabilitation facility located on the east side of Madison, Wisconsin. Our rehabilitation hospital opened in September 2015 and offers specialized programs for people who have experienced stroke, brain and spinal-cord injuries, amputations, complex orthopedic injuries and other conditions requiring inpatient rehabilitative services. Our goal is to help patients achieve their highest level of recovery with a goal of returning home as soon as able. The UW Health Rehabilitation Hospital is a partnership between UW Health, Unity Point Meriter and Kindred Healthcare.
UW Health Rehab has an exciting opportunity for the select individual to assist with Payroll, Benefits and Accounts Payable. This cross-functional position will have dual reporting relationships with both the Controller and HR Director. This position leads the day-to-day administration of Payroll/Benefits and Accounts Payable functions for the hospital and assists the Controller in departmental and organization-wide activities, as well as getting involved in the HR functions of the Hospital.

  • Conducts daily payroll administration, including bi-weekly payroll processing, collecting timesheets, editing time transactions and acting as initial contact for inquiries and issues related to payroll.

  • Sets up new employees in SAP and Kronos payroll system; updates and maintains current employee information in SAP.

  • Completes I9/eVerify initiation and verification.

  • Receivies, reviews for accuracy and approves a preview of payroll transmittal each bi-weekly pay period.

  • Works with corporate Payroll Specialist to ensure accurate and timely payroll processing each pay period.

  • Completes weekly/biweekly Kronos report and distributes to appropriate supervisors and managers.

  • Educates employees on payroll policies and procedures; answers payroll inquiries and resolves all discrepancies as they arise.

  • Establishes, organizes and supervises the maintenance of payroll department records, ensuring complete accuracy and confidentiality
    Accounts Payable

    • Processes and enters all A/P requests into SAP timely and accurately.

    • Validates invoices for proper GL coding, departmental allocation, and appropriate approval.

    • Coordinates vendor setups including OIG/GSA screening and obtains completed W9 submissions.

    • Ensures all expenditures are properly authorized, computated, and expensed to the correct cost center.

    • Matches vendor's invoices to receiving reports and purchase orders verifying pricing, account distribution, quantity, and contracted amounts.

    • Confirms prices with received discounts and credit memos due. Assists in reconciling differences. Works with purchasing to resolve discrepancies.

    • Reconciles monthly vendor statements and accounts payable vendor year to date summary reports.

    • Scans all backup documents to support invoices, updates PO log for monitoring of late invoices for proper month-end closing.

    • Other duties as assigned.

      • Associates or Bachelor's Degree or the equivalent combination of education and experience in related field.

      • Previous payroll and A/P experience preferred.

      • Must have excellent oral and written communication skills.

      • Excellent computer skills in a Microsoft Windows environment. Must include Excel and PowerPoint and demonstrated skills in database management and record keeping, Kronos or SAP experience preferred.

      • Evidence of the practice of a high level of confidentiality.

      • Excellent organizational skills.

      • Demonstrated ability to handle multiple assignments, balance priorities, makes decisions quickly.

Keywords: UW Health Rehabilitation Hospital, Madison , Payroll/AP Coordinator, Human Resources , Jefferson, Wisconsin

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