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Health Information Clerk - Full-time Float

Company: SSM Health
Location: Madison
Posted on: December 9, 2018

Job Description:


Purpose: The Health Information Documentation Specialist,
under the supervision of the Health Information Manager, is responsible for
requesting, receiving, preparing, digitizing and entering patient information
into the SSM Health Electronic Medical Record (Epic). Experienced candidates
will also perform quality checks on imported documentation to assure accuracy
and integrity of the EHR. Individuals will use a variety of electronic
platforms to incorporate documentation from outside facilities into our Epic
records. This position requires the ability to work with highly
confidential information and the ability to analyze documentation against
established policy and procedure. The position involves working within Epic
flow sheets, In basket folders, chart review, document tables, orders and
encounters, abstracting external lab values and retrieving film, CDs or
electronic images from internal and external locations. Responsibilities:

  • Uses established training tools and protocols to assure
    accuracy of work.
  • Collaborate with Epic Clinical Team and Laboratory
    staff in testing upgrades, releases and fixes.
  • Performs Quality Assurance audits on co-workers
    completed work in order to ensure accuracy.
  • Maintains knowledge of all scanning requirements in
    order to scan documents correctly.
  • Scans proprietary test materials using established
    OnBase scanning procedures.

  • Has a good knowledge of all HIPAA regulations and
    follows these guidelines in all areas of operations
  • Maintains high level of confidentiality with patient information.
  • Maintains department production and quality
  • Demonstrates reliability by adhering to department
    policies and procedures with regard to attendance and punctuality
  • Answers and responds to telephone requests
  • Participates in departmental meetings.
  • Provides cross coverage as needed
  • Performs other duties as assigned.



    • High school diploma or equivalent with a minimum
      of 2 years of relevant experience or two year degree
      and/or certification in a relevant field (preferably in Healthcare
      Management, Medical Assistant, Medical Coding Specialist, Business
      Management) with a minimum of 1 year of experience.
    • Knowledge of medical terminology.
    • Proficient knowledge of Microsoft Office (Word, Excel,
      and Outlook).
    • Demonstrated PC and data entry skills with proficiency
      in typing and 10 key.
    • Proficient in the use of printers, scanners, fax
      machines and copy machines.
    • Familiarity with Lab Test and component names
      specifically for Enter Edit.
    • Ability to perform multiple tasks in a busy, ever
      changing environment.
    • Professional aptitude to solve problems and answer
      questions based on current information. Demonstrate decision making
      capabilities as well as the ability to work independently and confidently
      with minimal supervision.
    • Excellent customer service skills and
      focus. Proven abilities to work with a variety of populations.
    • Outstanding communication skills both verbally and
      written, as well as practicing excellent attentive and active listening


      • Previous experience working in a Health Information
      • Epic or other Electronic Medical Record (EMR)

        Essential Physical Functions:

        The physical demands described here are
        representative of those that must be met by an employee to successfully perform
        the essential functions of this job. Reasonable accommodations may be
        made to enable individuals with disabilities to perform the essential

      • Ability to sit for extended periods.
      • Ability to see fine print and to use the computer for
        extended periods.
      • Ability to hear and converse on the phone and in person.
      • Ability to perform fine motor tasks, such as computer,
        writing or phone task.
      • Ability to safely lift and push/pull boxes, charts or
        carts weighing up to 10 pounds.

        About SSM Health Dean Clinic-

        Based in Madison, Wis., Dean Clinic consists of
        a network of more than 60 clinics in south-central Wisconsin. Our more than 500
        physicians provide primary, specialty and tertiary care in the clinics as well
        as eye care through our Davis Duehr Dean locations. Dean Clinic also offers
        urgent care services and operates outpatient surgery centers. Dean Clinic
        joined SSM Health in 2013.

        Keywords: SSM Health, Madison , Health Information Clerk - Full-time Float, Healthcare , Madison, Wisconsin

        Click here to apply!

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