Executive Assistant to the CEO - Located in Jefferson, WI

Company: St. Coletta of Wisconsin
Location: Jefferson
Posted on: August 7, 2022

Job Description:

Job Title: Executive Assistant to the CEO -Location: Jefferson, WI 53549St. Coletta of Wisconsin, a leader in providing services to adults with developmental disabilities, has an excellent opportunity for an Executive Assistant!Why Work For Us: -At St. Coletta we pride ourselves in what we do and there is something for everyone to get involved in! - From Special Olympics, to our community orchard and garden, or our mini golf course, St. Coletta Prom, and SO much more! - To see what we've been up to check out our YouTube Channel and Facebook page (links below). - You'll see that you can love your job while making a difference! - -Click - -to check out our - -channel! - (or copy and paste this link: -https://www.youtube.com/channel/UCn_bL7zs8fkJL7QYfCG7Rmg)Click - -to check out our - -page and see all the fun things we've been up to lately! - (or copy and paste this link: -https://www.facebook.com/stcolettawisc/)We also offer a comprehensive benefit package and -competitive starting pay. -

• Generous PTO (3 weeks in your first year!)
• Eight paid holidays -
• Competitive health, dental, and vision insurance plans -
• 401(k) with employer match -
• Company paid short-term & long-term disability and life insurance -
• Tuition reimbursement programs
• Employee referral bonuses
• And more!!
• -or go to -https://www.stcolettawi.org/benefits-summary/ -The Executive Assistant provides high level administrative support to St. Coletta's CEO by performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. -Examples of Essential Functions (include but not limited to):
  • Manages executive's - calendar and independently schedules appointments.
  • Answers phone calls and directs calls to the appropriate parties or takes messages.
  • Greet visitors and determine whether they should be given access to executive.
  • Open, sort and distribute incoming correspondence, including faxes and email.
  • Communicates with staff and serves as a - liaison between staff and executive.
  • Coordinates meetings and events by arranging for facilities and caterer, issuing information or invitations, and setting up equipment.
  • Prepares reports, memos, letters and other documents using word processing, spreadsheet, database, or presentation software. -
  • File and retrieve corporate documents, records and reports. -
  • Compile data and prepare papers for consideration and presentation by executives, committees and/or board of directors.
  • Makes travel arrangements as needed.
  • Perform general office duties such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • Communicates with various stakeholders on behalf of the executive. -
  • Attends meetings to record minutes. -
  • Adheres to St. Coletta organizational and departmental policies and procedures.Initial Requirements:
    • Associate's degree in related field, plus three to five years of experience providing support to senior level executives or an equivalent combination of training and experience.
    • Ability to maintain confidentiality.
    • Strong organizational skills.
    • Effective time management skills.
    • Knowledge of Microsoft Office Suite products, Internet, and Email.
    • Capable of working independently with minimal direction.
    • Demonstrates excellent written and verbal communication skills.
    • Ability to establish and manage professional and interpersonal relationships with all members of the organization and external stakeholders.
    • Is open and receptive to new ideas and constructive feedback.
    • Ability to learn, support, and flex with new and quickly-changing initiatives and goals.Driving Requirements: - This position requires that an employee is able to drive for work purposes and must maintain a valid driver's license with a past driving record that meets the standards set forth by the agency. -If you are seeking employment that is challenging and provides a rewarding job experience, apply today! - We offer competitive salaries and a comprehensive benefits package. - Our benefit can be found on our website at this link: .For more information, or for specific questions please email us at .St. Coletta is an Equal Opportunity and Substance/Tobacco Free Employer.

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