Company: Abilities Inc
Location: Fort Atkinson
Posted on: August 7, 2022
Program Manager Job Description/Salary Agreement
Abilities, Inc. introduces you to the position of Program Manager.
Program Managers are members of Abilities, Inc. management team.
They will take pride in their position and present themselves in a
professional manner at all times. Program Managers will be a
positive reflection on what Abilities, Inc. represents. The
position of Program Manager is challenging, yet rewarding. Below is
a summary of all of the requirements and responsibilities that have
been tailored for your position.
- High School Diploma with at least 5 years field or managerial
Bachelor's Degree or Associates Degree in related field or WALA
- Valid Wisconsin Driver's License
- Criminal Background Check
- Agreement to Abilities, Inc. Non-Competition Agreement
- Agreement to Abilities, Inc. Moonlighting Policy
- Agreement to Abilities, Inc. Confidential & Proprietary
- Agreement to Abilities, Inc. Management Team Member Code of
Managerial Procedures/Employee Policies:
-- Ensure quality care and services are provided to the clients we
-- Completion of Petty Cash and Programming Procedures. Submitting
biweekly to Tracey Hansen.
-- Completion of Resident Personal Funds. Logging Receipts into
-- Complete and audit monthly CRS notes and submit to Jefferson
County Carol Harold by the first of each month
-- Complete behavior tracking logs and submitted to the correct
care manager by the 5 th of each month
-- Complete monthly in and outs to be handed in to Administration
on the 15 th and last day of the month. (email excel
-- Careful monitoring of employees hours on ADP, while recognizing
unnecessary hours worked, attendance, while using the ADP system to
audit hours worked. Manager will work to ensure that staff does not
exceed 16 hours of overtime per pay period without administration
-- Handling of Employee Switches and Back-up hours to ensure
appropriate staffing needs.
-- Communication of Facility Maintenance and Transportation Request
form or email to Tracey Hansen
-- Supervision of all employees, with reference to Employee Policy
and Procedure Manual Progressive Disciplinary action towards an
employee will be done by the Manager. Caregiver Misconducts and
Terminations will be handled by administration.
-- Scheduling and preparation for monthly staff meetings.
Documenting with Staff signature kept in Licensure Binder.
-- Completion of Staff Orientation and Training and orientation
worksheet. This will include following staff CEU completion on an
-- Communicate with Employees regarding their performance, and
monitor their attendance. Documented in ECP and turned in to the
Office Manager at the anniversary dates. This includes annual and
90 day training reviews.
-- Monitoring of staff charting on all residents. Manager will note
behavioral changes and report to care teams and psychiatrist in a
-- Scheduling of employees on whentowork/ADP website as required.
This is to be completed by the 21 st of the previous month.
-- Give Weekly report of developments at your facility. This report
should take place prior to the weekend backup in your ECP portal.
This will be accessible to all administration
-- Any reasonable duty requested by Administration
-- Attend all management meetings and complete all tasks assigned
within the period requested.
-- Participation in the weekend backup rotation. It will be
required that you complete your turn in the rotation one time per
month or less as the rotation allows. This will include weekly
attendance to the backup meetings.
-- Managers will report all Workman's Comp claims and complete the
first report of incident regarding the accident within 24 hours to
the office manager or administration. All work comp injuries are
called into SFM, you must report onsite when there is a work comp
-- Ensure appropriate communication regarding care and treatment.
This includes communication with Administration, Legal Guardians,
and Case Managers. This should include unusual incidents of either
medical, behavioral, or social types. Incidents should be
communicated in a timely manner (within 24 hours or immediate when
-- MCO, DHS or county notification for police involvement,
elopement (if not their own guardian), admission to the hospital,
peer-to-peer altercation resulting in medical attention and Injury
of unknown source.
-- Ensure proper completion of all required documentation
(Medication Administration Records, Progress Notes, Incident
Reports, Incident report investigations, Fall reports, Fall report
investigations, Seizure reports, seizure logs Schedule 2's, etc.)
Completion of all forms on ECP.
-- Facilitation of all clients as needed doctor appointments (labs,
dental, OT, PT, ST, Optical, and minor physical ailments)
-- Ensure medication orders are filled accurately and MARs are
consistent with appropriate orders, as well. This is to be done
during monthly fills and during prescription of new medication.
-- Coordinate Scheduling of Annual Physicals, Quarterly Psychiatry,
and any major physical ailments
-- Monthly fire Drills and fire reports to DHS following any fire
emergencies. Including a sleep simulated fire drill completed
-- Quarterly tornado or evacuation emergency drills.
-- Ensure completion of Alarm Inspections (Monthly, Quarterly, and
-- Timely completion of all Accident/Incident Reports, and
communication with Administration
-- Monitor PRN medication for expiration
-- Maintain a clean, safe facility.
-- Observe and follow ISPs and facilitate employee adherence to
-- Ensure that clients are offered activities consistent with ISP
and State Regulations. Ensure this is posted in common area.
-- Observation of all HFS 83 Standards with Completion of Monthly
Survey Checklist and filing of monthly paperwork.
-- Psychotropic PRN monitoring forms to be done in coordination
with the RN monthly
-- Menu building for your home. Specific to client's dietary
concerns and to clients wants. A client request list will be
completed monthly, attached to the menu, and saved for 60 days in
the compliance binder.
-- Completion and implementation of Monthly activity calendar in
the AFH, CBRF or Apartment building. Delegation to a responsible
staff is allowed as long as the manager assures completion.
-- Managers are required to complete all CEU's on an annual
-- Manager will participate in all DHS on site visits. Managers
will report from the DHS surveyor to administration and participate
in the completion of the plan of correction from any SOD from the
I reviewed the above job description/agreement. I understand the
content, and I accept the responsibilities. This is an at will
Abilities, Inc. Date
Keywords: Abilities Inc, Madison , Program Manager, Executive , Fort Atkinson, Wisconsin
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