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Office Manager

Company: The QTI Group
Location: Mc Farland
Posted on: November 22, 2021

Job Description:

Summary:
Immediate Opportunity for an individual with a friendly personality! The QTI Group has partnered with a local Dane County company in the food safety industry in recruiting to hire an Office Manager , located in McFarland just a short drive from Madison. The Office Manager of this small company will be responsible for supporting management in all aspects of office operations, accounting and executive assistance. This full-time position will operate onsite, Monday through Friday 8:00 am to 5:00 pm with some flexibility on the start and end times and offers a pay rate of $25/hour.

Responsibilities:
Maintain company accounting records using the company's QuickBooks accounting system to include accounts receivable, accounts payable, payroll and general ledger
Help monitor and control inventory and assist with physical inventory counts as required
Purchase components including sending out requests for quotes and placing PO's with vendors with assistance from Engineering
Assist management with support services such as word processing, spreadsheet preparation, and other office programs
Develop and maintain the company's filing system, including paper and computerized records and scan documents for electronic storage
Schedule board and shareholder meetings, trade show participation and other arrangements as required
Order office supplies and other products
Interact with customers, suppliers, and service providers in a professional manner
Assist in creating company brochures and other collateral materials and in maintaining the company web site and social media outlets
Assist with HR activities and other duties and responsibilities as requested by management
Qualifications:
Bachelor's or Associate degree with an accounting emphasis or equivalent related work experience preferred
Experience as an office manager, bookkeeper and executive assistant is preferred
Strong computer literacy along with demonstrable proficiency in preparing documents using Microsoft Office and Adobe programs
Significant accounting experience using QuickBooks, Peachtree or similar program required; QuickBooks for Manufacturing experience a plus
Experience with graphic layout and web site maintenance programs would be helpful
Experience in a manufacturing environment as well as inventory control experience preferred
A personable and professional demeanor along with a helpful and friendly attitude
Ability to take independent initiative yet work effectively as part of a team
Ability to handle multiple jobs at the same time
Must maintain confidentiality on company matters

Keywords: The QTI Group, Madison , Office Manager, Executive , Mc Farland, Wisconsin

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