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Records and Forms Manager

Company: State of Wisconsin
Location: Madison
Posted on: December 4, 2019

Job Description:

Skills - Excel - Communication Skills - Records Management - Data Collection - Adobe Creative Suite Benefits - Retirement Plan - Health Insurance - Paid Time Off The Official Employment Site of Wisconsin State Government Home/Job Search Application Information Veterans Benefits of State Employment Current/Former State Employee Diversity Zone Labor and Service Positions Short Term Employment Opportunities Other Government Jobs Contact Us What's New We are an Equal Opportunity Employer seeking a diverse and talented workforce. Log In to Email A Friend Printable Version Health Services, Department of Records and Forms Manager Job Announcement Code(s): 19-03357 County(ies): Dane Classification Title: / JAC:Job Working Title: Records/Forms Mgmt Spec-Advanced 19-03357 Records and Forms Manager Type of Employment: Full Time (40 hrs/week) Salary: The starting salary between $49,920 and $66,560 per year, depending on qualifications, plus excellent benefits. The pay schedule/range is 07/03. A 12-month probationary period is required. Pay for current State of WI employees will be based on the compensation plan in effect at time of appointment. Contact: Alyssa Kjin, Human Resources Specialist, ************, ***************************** Bargaining Unit: Non-Represented Area of Competition: Open Deadline to: 11/25/2019 Assessment Information: 05763 - 012 Records/Forms Mgmt Spec-Advanced Preview Assessment The Department of Health Services (DHS) is recruiting for a Records and Forms Manager position located in the Office of the Secretary; Communications Office in Madison, Wisconsin. DHS is one of the largest and most diverse state agencies in Wisconsin, with an annual budget of roughly $11.5 billion and more than 6,100 employees. DHS oversees Medicaid, the single largest program in the state budget along with other health and social service programs, and is committed to protecting and promoting the health and safety of the people of Wisconsin. For more information about DHS, visit our website at ****************************** DHS is located at 1 West Wilson Street in the heart of downtown Madison, near the State Capitol, the Madison Metro route and the Capital City bike path. In ition, there are plenty of nearby restaurants, shopping venues, and Wednesday farmer's markets. Enjoy working in a historic building located along Lake Monona. State of Wisconsin benefits include almost 4 weeks of vacation, 9 paid holidays, ample amount of sick time, a top rated health plan, low-cost insurance options starting at $31/month for single plans and $78/month for family plans after two months of state service, and an exceptional retirement plan. In ition to a top-rated benefits package, DHS also offers on-site yoga classes, free on-site fitness center, indoor walking area and a supportive and collaborative work environment. This position will work Monday-Friday with daytime hours. Position Summary: This position provides leadership, technical assistance, graphic design, and direction on all records and forms/publications management activities to the assigned DHS division(s). This includes: incorporating the management of electronic records and forms into the program scope; developing and managing a system for reports and data collection necessary to facilitate program review and reporting process for records and forms; ensuring all forms/publications adhere to the DHS branding and style standards; representing the assigned division(s) on all department-wide records and forms-/publications-related issues; and providing direction to records and forms coordinators in implementing and monitoring the records and forms/publications management program for the assigned division(s). Special Notes: All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled. Qualifications: Minimally qualified candidates will have: Experience creating fillable forms using a variety (at least two) of software tools such as Microsoft Word, Excel, Adobe, etc. Experience designing brochures, posters, and/or infographics using graphic design software such as Adobe Creative Suite or Canva. Experience tracking and managing multiple projects simultaneously. Excellent communication skills. In ition, well-qualified candidates will have: Experience revising forms or publications to make them more accessible for blind and visually impaired individuals. Experience with state records management and ensuring compliance with proper record retention, storage, and disposal. Experience working with customers or stakeholders to ensure final product is appropriate for intended audience and ready for printing or publishing. Ability to organize, multi-task and prioritize workload demands. The starting salary between $49,920 and $66,560 per year, depending on qualifications, plus excellent benefits. The pay schedule/range is 07/03. A 12-month probationary period is required. Pay for current State of WI employees will be based on the compensation plan in effect at time of appointment.

Keywords: State of Wisconsin, Madison , Records and Forms Manager, Executive , Madison, Wisconsin

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