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Company: Spherion-Madison, WI
Location: Madison
Posted on: September 25, 2022

Job Description:

Salary: $19.50 - 22.50 per hour + noneReference: S_125239Spherion, in partnership with Associated Physicians, is currently recruiting for a DIRECT HIRE Administrative Assistant. This individual will be answering phones; scheduling and organizing meetings; typing, designing, and proofreading various documents; ordering food and office supplies; and various other duties such as data entry, filing, copying, faxing, and shredding. This position may provide support to other departments as needed.Responsibilities:Anticipates needs of management team by reviewing schedules, preparing and gathering records, reports, correspondence or other necessary information; and monitoring and communicating status of work/projects. Offers assistance as needed.Immediately acknowledges and greets vendors, visitors, and others in a positive and helpful manner. Provides directions, information, and other assistance as needed. May set up meeting area and gather refreshments.Schedules and organizes meetings. Prepares and organizes meeting materials. Makes room arrangements and orders and picks up food. Takes meeting minutes as directed and emails/sends to designated individuals. Follows through on action items from meetings. Provides other assistance as needed.Answers the telephone in an efficient, pleasant and professional manner. Screens and forwards calls to, or accurately records messages for staff.Opens and sorts mail, distributes policies and documents, and collects signatures. Photocopies, scans, faxes and delivers information/documents as requested. Maintains various filing systems. M:\Management\HR\Job Descriptions\Administrative Assistant.docSchedules interviews, and sends confirmations and reject letters as directed. Prepares orientation/training materials. Takes staff photos. Prepares and sends employee newsletter.Designs, types, and proofreads various letters, memos, documents, posters and forms. Accurately maintains spreadsheets. Researches, gathers, and organizes information. Enters data and assists with analysis.Maintains social media presence. Researches, proposes, writes and posts material.Orders and tracks supplies. Organizes and maintains office supply closet. Contacts outside vendors regarding requests, questions and issues. Researches competitive prices. Occasionally shops for supplies in person or online.May assist with payment posting.May assist other departments as time allows.Attends staff meetings as scheduled. Participates in clinic initiatives and training in a positive, collaborative manner.Adheres to clinic and departmental policies and procedures including confidentiality.Maintains courteous, professional relationships with vendors, visitors, providers, and coworkers. Refers concerns to Executive Director or another manager as appropriate.Working hours: 8:00 AM - 5:00 PMSkills:Prior experience in a medical, dental, or insurance setting.Education:High SchoolExperience:1-4 yearsQualifications:High school diploma or equivalent; two years??? administrative assistant experience; proficiency in use of Microsoft Word, Excel and Outlook, with ability to type 45- 50 wpm; working knowledge of spreadsheets and databases, as well as social media platforms (i.e. Facebook, Instagram, etc.); experience operating standard office equipment; excellent organization, planning and prioritization skills; clear and effective written and verbal communication skills; strong attention to detail/accuracy; resourcefulness and initiative to learn new skills; ability to work independently with minimal supervision, ability to maintain effective working relationships with providers, staff, service providers, patients, and general public; and ability to perform multiple tasks in a fast-paced environment. Must maintain high degree of confidentiality.If you enjoy a role with variety, supporting medical professionals, and impacting patients experience, this could be a role for you!Spherion has helped thousands of people just like you find work happiness! Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. No one works harder for you than Spherion. EEO Employer: Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service in the Uniformed Services or any other classification protected by law.

Keywords: Spherion-Madison, WI, Madison , ADMINISTRATIVE ASSISTANT - HEALTHCARE, Administration, Clerical , Madison, Wisconsin

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