Accounts Payable Assistant

Location: Ripon
Posted on: May 4, 2025

Job Description:

Purpose:

The purpose of this position is to review invoices, credits, expense reports, and check requests for proper documentation and approvals; sort and distribute incoming mail; process expense, 2-way PO match, and 3-way PO match invoices; review invoices/credits against session prints; process check requests; match invoices/credits to check copies; process AP check, ACH, and wire payments; assists in processing 1099-MISC; respond to vendor inquiries; assist other departments with questions as needed; reconcile monthly statements; helps to maintain files; and other duties as assigned.

Position Responsibilities:

Primary duties:

1) Enters accounts payable invoices for the Company matching to correct purchase orders and open receivers, if appropriate, and ensures correct account numbers are being charged.

2) Prepares invoices for payment; checking terms, extensions, receiving reports, discounts, vendor numbers and matches invoices to vouchers and checks.

3) Maintains exception log of invoices to purchasing for pricing and PO issues.

Resolves related problems through vendor and internal communication.

4) Other duties as assigned

Keywords: , Madison , Accounts Payable Assistant, Accounting, Auditing , Ripon, Wisconsin